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Renew, Update, Assign Retention Document

A retention document V778 is valid for ten years.

The mark held on retention must be assigned to a suitable vehicle before the expiry date printed on the document. If you are not ready to assign, the retention document can be extended.

To do this, send your certificate filled in at section three and signed at section six to DVLA Personalised Registrations, DVLA, Swansea, SA99 1BW with the appropriate fee. Only the "Purchaser" or "Grantee" can sign to apply for any amendment to the certificate.

You can apply to extend within 28 days of your expiry date.

Assigning to an Unregistered Vehicle

Discuss this with your dealer.

Assigning to a Registered Vehicle

Take or send the following to the address on the reverse of the document.

Retention Document

The retention document filled in and signed at section one. If you wish you can add or change a nominee by completing section two and signing section six. Use this facility if you want to assign to a keeper's vehicle whose name is not already on the certificate.

MOT & Tax

Your vehicle will need valid MOT (if applicable) and it must be taxed.


You will need appropriate vehicle insurance (only if applying for tax at the same time).

National Numbers Fees

National Numbers reserves the right to charge admin fees for DVLA enquiries. Including £25 for change of nominee, and £73 for extensions.

Decided Not to Use the Registration Mark Held?

You can only apply after the expiry date for a refund of the £80 fee shown on the certificate. You will need to apply within six years of the expiry date. Complete section five and sign at section six.

The grantee has to sign and is the only person entitled to receive the refund.

Any price paid for the personalised registration will not be refunded and the right to the mark is lost.

Send the signed certificate to DVLA Personalised Registrations, DVLA, Swansea, SA99 1BW.

Last updated: Wednesday 12th March 2014

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